Below are a few notes triggered by a working bee to stimulate some design thinking. The notes apply for general working bee/site/hui/project management/implementation tasks, not specifically to the working bee itself
- Delegate a site/bee/project manger/coordinator
- Front of house/greet/introduce
- Identifiable (safety vest)
- Link between groups/people on site (OST butterfly)
- Knows where people/facilities are: water/first aid kit/toilet/tools/membership forms etc... and what is going on during the bee
- Ensures everybody finishes on schedule and site is tidy for shared food/time
- Be aware of constraints time/hands/manpower etc...
- Send arrivals to site/bee manger/coordinator for briefing/direction/safety drill/muster point etc
- Visitors/contact record sheet
- Name badges
- Prepare a noticeboard of tasks prior to people arriving
- Provides visibility of the big picture of the bee to both the workers and the manger
- Break large tasks down into small achievable tasks; Break large areas into small areas
- Allow people to chose what type of task they participate in on the basis of the task list (rather than seeking and being told)
- Get people to mark off their completed tasks, add the task to the board if it was not on the original list
- Facilitates/feeds back a visual sense of collective achievement
- Provides a record of the work
- Shows uncompleted tasks that form the basis for the next bee
- Helps show tasks that require further planning to fulfil
- Show start and end times for the bee. Allow people to schedule
- Ensure you can complete the task you are starting
- Work within the constraints time/hands/manpower etc...
- Assist someone to finish their task before requesting they stop and assist you
- Finish your current task before leaving to start another
- What is important is the number of tasks completed not how many are started
- Work to time
- Aim to have 3/4 of your task completed by half way through the period and completed well before the finish time
- lots of small completed tasks are preferable to large tasks which go over time
- Leave plenty of time for tidying up
- Have everything tidy and the site clean before serving food/beverage
- Everybody gets to celebrate the work done/completed together, cementing a sense of group/community achievement
- Designate a location for hand tools\site tools
- Borrow, use and return. Part of the task/job completion process
- Signs that answer common infrastructure questions: water/first aid kit/toilet etc...
- Site map indicating areas/sheds/names etc...
- Dont allow people to dump materials at the site
- The site should develop/evolve by design and strategy - Unless required as part of the design implementation or for repair, materials should not be accepted/stored
- Advertise what materials are required and which are not. Advise where alternative materials can be disposed of/donated
- An abundance of ad hoc materials leads to an abundance of equally ad hoc projects, with all the associated post project fallout and diversion of effort
- Devolop good housekeeping (5S)
Chew
